"Keep It Simple, Stupid!" aka K.I.S.S., is always easier said than done. Recipes and formulas for simplicity found in books and on blogs are almost as popular as fad diets. There's a reason for that: everyone is searching for a way to be a little more effective and efficient in their business, work and life. But so much of the advice that's given is based on personal opinion, rather than wide-ranging, proven success in a business setting. And so much of it fails for the same reason diets do: lack of discipline.
That's why the age-old tool known as "5S" is so effective. Born as a disciplined practice inherent to the lean manufacturing process known as the Toyota Production System, 5S is the term given to five Japanese words that, taken together, provide a comprehensive pathway to simplicity in the workplace.
The five principles have been translated into five English words, all starting with S as well (to make them easier to remember). I asked Dan Markovitz, founder of TimeBack Management and author of the new book A Factory Of One, to elaborate.
Seiri (Sort) "means making decisions about each individual piece of information that has accumulated over time—e-mails, files, reports, journals, presentations, links to websites, and so on. Whether you choose actually to use it for a project this week, move it to a file for future reference, or toss it, the simple act of deciding what to do with each item can reveal systemic (or personal) problems by forcing you to assess how you work."
Seiton (Straighten) "ensures that critical information can be found quickly and easily. This is the wisdom behind a surgeon’s instrument tray being laid out precisely the same way every time, and the military teaching recruits how to pack their rucksacks: When there is an emergency, the surgeon or the soldier cannot afford the time to hunt for something in a panic."
Seiso (Sweep, Shine) is "the concept of preventive maintenance embedded within seiso is another aspect of 5S that elevates it above simple desktop or office organization. Regular attention to the information coming into your office ensures that you will know if projects are in danger of falling off schedule or whether invoices are at risk of not being paid on time—and enables you to act before the situation becomes critical."
Seikatsu (Standardize) "demands the development of a precise routine for the most easily controlled element in a chaotic environment: cleaning and organizing a workspace. Having a system for processing and cleaning up all the information in your office means that you will get through the activity faster and with a lower risk of missing something."
Shitsuke (Sustain) may be the hardest part of 5S: having a systematic way to keep the first four elements going strong. "The deeper value of developing a system for a task like 5S is that it acts as a springboard for the development of standard work for other areas of your job."
"It's helpful to see the five principles laid out in Japanese and English," says Dan. So here at a glance are five tried-and-true ways to improve your ability to K.I.S.S.!
1 komentar:
The article explains that it is important to keep it simple. Overcomplicating things often happen as we are trying to solve a complex problem. But we all have to do is keep ourselves oriented to find the simplest solution. This is because complex solution may not always give the best results.
This article gave an example in diet, what makes people fail dieting is lack of discipline. I think it applies in every aspect of our lives. Anything we do, if we do not have the discipline and endurance to do it, we will never see through the end result.
Simple solution in my opinion doesn’t necessary means that it must be expensive. For example, in peanut production for medium scale factory, a problem is defective peanuts. Because they are medium sized factory, buying an expensive high-tech defective color sensor machine may not be possible. It is a simple solution, all they need to do is buy a machine, but it is too costly. As an alternative, they could make their own weighing machine. Defective peanuts often have less weight than normal peanuts. This is one way to identify the defective peanuts.
Lean is a strategy used during production process used to reduce working time and materials but aims to achieve the same end result. This article explains that it is important to think simple. Do not be afraid to make simple targets, because from thinking, then planning, somehow a way to achieve them will be found.
The “5S” mentioned in this article are sorting, straightening, systematic cleaning, standardizing, and sustaining. Sorting is eliminating unnecessary parts on the product. Straightening is making sure that everything is at its own place. Systematic cleaning is cleaning the workstation and keeping them organized. Standardizing is making sure that this work practice is consistent. Sustaining is to maintain and review work practice standards.
BY : Muchamad Agus Salim (115060701111064)
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